The Top Software Systems for Optimising Restaurant Operations and Reporting

Running a restaurant involves juggling multiple tasks simultaneously – from managing staff and inventory to keeping track of customer orders and ensuring that finances are in order. In today’s fast-paced and competitive industry, leveraging the right software can make a world of difference in streamlining operations and improving overall efficiency.

Restaurant management software systems are designed to automate and integrate various aspects of restaurant operations, enabling smoother workflows, better decision-making, and improved customer experiences. In this blog, we’ll explore some of the best software systems available for restaurants, helping you make informed choices about which tools can best optimise your operations and reporting.

Toast POS

Toast POS is an all-in-one point-of-sale system designed specifically for the restaurant industry. It offers comprehensive features that simplify everything from order-taking and payments to managing back-end operations like reporting and inventory tracking.

Key Features:

• Customisable POS: Toast allows you to create a personalised POS experience, streamlining the order process and improving customer satisfaction.
• Online Ordering Integration: Toast integrates with online ordering platforms, ensuring that orders from delivery services are automatically added to the system.
• Inventory Management: Track stock levels in real-time, set up alerts for low stock, and automatically update inventory after each sale.
• Reporting: Toast provides detailed reporting on sales, revenue, and performance, which helps restaurant managers make informed decisions and adjust operations as needed.

Why It’s Great for Restaurants: Toast is an excellent choice for restaurants looking for a comprehensive and easy-to-use POS system. Its intuitive interface and seamless integrations allow for streamlined operations and provide actionable insights into your restaurant's performance.

Square for Restaurants

Square for Restaurants is a popular POS system that is particularly well-suited for smaller to medium-sized restaurants. It offers both basic and advanced features at an affordable price point, with flexible options for customisation.

Key Features:

• Seamless Ordering: Orders are captured quickly and easily on the intuitive POS, and you can assign them to specific tables, servers, or kitchens.
• Employee Management: Track employee hours, manage schedules, and streamline payroll, all within the system.
• Online Payments: Square allows customers to pay bills directly from the POS system or via online payment options.
• Advanced Reporting: Detailed sales reports, inventory tracking, and employee performance metrics help restaurant owners and managers analyse business performance.

Why It’s Great for Restaurants: Square for Restaurants is an ideal solution for restaurants that want a straightforward and reliable POS system without breaking the bank. Its user-friendly interface and integration with payment processing make it a top choice for many in the industry.

Xero

Xero is a cloud-based accounting software that simplifies financial management for restaurants. Known for its ease of use and integration with a variety of other business tools, Xero is perfect for restaurant owners who want to keep a close eye on their finances.

Key Features:

• Real-Time Financial Tracking: Xero allows you to view your restaurant's financial data in real-time, including cash flow, revenue, and expenses.
• Customisable Reports: You can generate various financial reports, such as profit and loss statements, balance sheets, and tax returns.
• Bank Reconciliation: Automatically match your transactions with bank records to ensure your financial data is always accurate.
• Inventory Management: Integrate Xero with your POS system to monitor stock levels and track COGS (Cost of Goods Sold).

Why It’s Great for Restaurants: Xero’s accounting features are tailored to businesses of all sizes, making it an ideal choice for restaurants looking to streamline their financial operations. Its real-time reporting capabilities and seamless integrations help restaurant owners stay on top of their finances with ease.

7shifts

7shifts is a workforce management software that simplifies employee scheduling, time tracking, and communication. Designed specifically for restaurants, it’s ideal for managing your team’s shifts and improving labour efficiency.

Key Features:

• Employee Scheduling: Create schedules with ease and ensure you have the right number of staff on hand during peak times.
• Time Clock Integration: Employees can clock in and out directly through the app, helping to ensure accurate timesheets for payroll.
• Labour Cost Management: Track labour costs in real-time and compare them to sales data, allowing you to optimise staffing levels and keep costs under control.
• Team Communication: Use 7shifts for internal messaging and to keep employees informed about their schedules, updates, and important notices.

Why It’s Great for Restaurants: 7shifts takes the headache out of scheduling and managing staff, allowing restaurant managers to optimise labour costs and ensure smooth operations. With its powerful features, 7shifts helps restaurants reduce turnover and improve employee satisfaction.

Lightspeed

Lightspeed Restaurant is a cloud-based POS system that caters to a wide range of restaurant types, from quick-service establishments to fine dining venues. It offers robust features for managing both front- and back-of-house operations.

Key Features:

• Customisable POS: Lightspeed allows for tailored POS systems based on your restaurant’s unique needs, whether it’s for a café, bar, or full-service restaurant.
• Detailed Reporting: The software provides real-time sales reports, labour analytics, and insights into your restaurant’s financial health.
• Inventory Management: Track food and beverage inventory, manage suppliers, and monitor costs automatically as sales are made.
• Employee Management: Streamline employee scheduling, track working hours, and calculate payroll, all within the system.

Why It’s Great for Restaurants: Lightspeed is a comprehensive solution for restaurants looking to optimise every part of their operation. Its flexible POS system, combined with powerful reporting tools and inventory management, ensures that your restaurant runs efficiently and profitably.

MarketMan

MarketMan is an inventory and order management software designed to streamline supply chain operations for restaurants. It helps ensure that your restaurant’s inventory is accurately tracked and your orders are effectively managed.

Key Features:

• Inventory Tracking: Monitor stock levels in real-time, track usage, and reduce waste.
• Supplier Management: Manage relationships with suppliers, track purchases, and create purchase orders from within the software.
• Cost Control: Track food costs and optimise your menu pricing based on real-time inventory data.
• Integrations: MarketMan integrates with POS systems, accounting software, and other tools to provide a seamless flow of information.

Why It’s Great for Restaurants: MarketMan simplifies inventory management, helping restaurants reduce food waste and better control costs. Its integration with POS and accounting systems ensures that financial reporting is accurate and up to date.

Conclusion

Choosing the right software system is essential for streamlining restaurant operations and improving efficiency. Whether you need an all-in-one POS system like Toast or Square for Restaurants, a comprehensive accounting solution like Xero, or workforce management software like 7shifts, the right tools can help your restaurant run smoothly and improve your bottom line.

By integrating the best restaurant software systems into your daily operations, you can save time, reduce costs, and gain valuable insights into your business. With the right tools in place, your restaurant can stay ahead of the competition and deliver an exceptional dining experience for your customers.